Microsoft Excel shortcut keys and their functions

If you want to be a master at Microsoft Excel then one of the things you must know are keyboard shortcuts. Not all of them, but mostly the best or more important ones. A lot of Excel users take advantage of only a few Excel keyboard shortcuts, and that’s understandable.

Keyboard shortcuts in Microsoft Excel

Keyboard shortcuts in Microsoft Excel

However, we believe keyboard shortcuts tend to make using Excel much easier than the traditional method, so with that in mind, we have decided to list what we deem as the best Microsoft Excel shortcuts you can use right now.

Here is a list of all the important Keyboard Shortcuts in Microsoft Excel and their functions to help you get the best out of Excel.

General Program Shortcuts in Excel

When it comes down to manipulating workbooks, getting help, and navigating the interface, the shortcuts below should help a great deal.

  • Ctrl+N: All about creating new workbooks.
  • Ctrl+O: This is for opening an existing workbook.
  • Ctrl+S: Use this shortcut to save a workbook.
  • F12: If you want to open the Save As dialog box.
  • Ctrl+W: When it’s time to close a workbook.
  • Ctrl+F4: Close Excel completely.
  • F4: This one is interesting because it allows the user to repeat the last command or action with just a single key. For example, if you type “TWC” in a cell or change the color of a font, you can perform those same actions in another cell by clicking the F4 key.
  • Shift+F11: If you want to insert a new worksheet then use this shortcut.
  • Ctrl+Z: Easily undo a previous action
  • Ctrl+Y: Easily redo a previous action.
  • Ctrl+F2: Want to switch to Print Preview? This shortcut will get the job done.
  • F1: Launch the Help pane.
  • Alt+Q: When you want to go to the “Tell me what you want to do” box.
  • F7: Check for bad spelling.
  • F9: For those who want to calculate every worksheet in all opened workbooks.
  • Shift+F9: Perform calculations of all active worksheets.
  • Alt or F10: Press this key if you want to turn off key tips.
  • Ctrl+F1: Do you want to show or hide the Ribbon? Press this key.
  • Ctrl+Shift+U: Collapse or expand the formula bar.
  • Ctrl+F9: Press this key to minimize the workbook window
  • F11: For creating bar charts based on data you’ve selected on a separate sheet.
  • Alt+F1: This one is for creating an embedded bar chart based on select data on the same sheet.
  • Ctrl+F: Click this button if you want to search in a spreadsheet, or use Replace and Find.
  • Alt+F: Want to open the File tab menu? This key will do it.
  • Alt+H: If you want to go to the Home tab, then select this key.
  • Alt+N: Open the Insert tab
  • Alt+P: Navigate to the Page Layout tab
  • Alt+M: Navigate to the Formulas tab
  • Alt+A: Navigate to the Data tab
  • Alt+R: Navigate to the Review tab
  • Alt+W: Navigate to the View tab
  • Alt+X: Navigate to the Add-ins tab
  • Alt+Y: Navigate to the Help tab
  • Ctrl+Tab: Easily switch between open workbooks
  • Shift+F3: Press these keys to insert a function
  • Alt+F8: Do this if you want to create, run, edit, or delete a macro
  • Alt+F11: Do you want to open the Microsoft Visual Basic For Applications Editor? Press these keys.

Moving Around in an Excel Worksheet or Cell using Keyboard Shortcuts

These shortcuts make it easier to navigate a cell or worksheet.

  • Left/Right Arrow: Do this if you want to move one cell to the left or right
  • Ctrl+Left/Right Arrow: These shortcuts are for moving to the farthest cell left or right in the row
  • Up/Down Arrow: Move a single cell up or down
  • Ctrl+Up/Down Arrow: Do this if you want to move to the top or bottom cell in the column
  • Tab: Visit the next cell
  • Shift+Tab: Navigate to the previous cell
  • Ctrl+End: Navigate to the most bottom right used cell
  • F5: Navigate to any cell by pressing and typing the cell coordinate or cell name.
  • Home: Navigate to the cell to the far left in the current row
  • Ctrl+Home: Go to the beginning of a worksheet
  • Page Up/Down: Move one screen down or up in a worksheet
  • Alt+Page Up/Down: Move one screen to the left or to the right in a worksheet
  • Ctrl+Page Up/Down: Move to the next or previous worksheet

Keyboard shortcuts to select Excel Cells

Use these shortcuts to easily select one or more cells.

  • Shift+Left/Right Arrow: Extend the cell selection to the right or left
  • Shift+Space: Highlight the entire row
  • Ctrl+Space: Highlight the entire column
  • Ctrl+Shift+Space: Highlight the entire worksheet

Keyboard shortcuts to edit Excel Cells

Want to edit cells with keyboard shortcuts? Use these options.

  • F2: Edit a single cell
  • Shift+F2: Add or edit a single cell comment
  • Ctrl+X: Do this if you want to cut the contents of a cell, selected data, or selected cell range
  • Ctrl+C or Ctrl+Insert: Press these keys if you want to copy the contents of a single cell, selected data, or selected cell range
  • Ctrl+V or Shift+Insert: Paste contents of a copied cell
  • Ctrl+Alt+V: Open the Paste Special dialog box
  • Delete: Easily remove the contents of a cell
  • Alt+Enter: Add a hard return within a single cell
  • F3: Paste a cell name, but ensure the cells are named in the worksheet
  • Alt+H+D+C: Delete an entire column
  • Esc: Cancel entries made in a  cell or the formula bar
  • Enter: Conclude an entry in a cell or the formula bar

Keyboard shortcuts to format Excel Cells

If you want to format cells, then take advantage of these shortcuts.

  • Ctrl+B: Easily add bold to contents and remove it if needed
  • Ctrl+I: Add or remove italics to the contents
  • Ctrl+U: Add or remove underline to the content
  • Alt+H+H: Choose a fill color
  • Alt+H+B: Insert a border
  • Ctrl+Shift+&: Useoutline border
  • Ctrl+Shift+_: Terminate outline border
  • Ctrl+9: Hide all selected rows
  • Ctrl+0: Hide all selected columns
  • Ctrl+1: Launch the Format Cells dialog box
  • Ctrl+5: Remove or apply strikethrough
  • Ctrl+Shift+$: Add currency format
  • Ctrl+Shift+%: Add percent format

What is Ctrl F2 in Excel?

Ctrl F2 in Excel is designed to display the print preview area on the Print tab via the Backstage view.

ReadMicrosoft Excel Document not saved error

What is the function of Ctrl-A, Z, and Y in Excel?

Ctrl + A is all about selecting all content. Ctrl + Z  focuses on undoing an action. Ctrl + Y, then, is when the user wants to redo an action.

Keyboard shortcuts in Microsoft Excel

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Alice AUSTIN is studying Cisco Systems Engineering. He has passion with both hardware and software and writes articles and reviews for many IT websites.

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