How to convert Excel Spreadsheet into a Word Document

We know how to convert Excel files into PDF or how to convert Excel data into PowerPoint slides, but today we will learn how to convert an Excel spreadsheet into a Word document.

What is an Excel Spreadsheet

An Excel Spreadsheet is a file that contains columns and rows. All the rows are numbered (row 1, row 2, row 3, etc) and the columns are listed alphabetically (column A, column B, etc.) Each cell is named as per the subsequent row and column name. For example, the highlighted cell in the screenshot below is named B3, because it is in the third row and column B.

Uses of an Excel Spreadsheet

Excel Spreadsheets are widely used in big and small businesses, organizations, educational institutes, institutions, etc worldwide. It is a great business and accounting tool which can be used to sort, arrange, manage and calculate data. One can easily organize and categorize any type of data in the best possible way. The most common uses of spreadsheets include-

  • Business data organization (data entry, data management)
  • Budgeting and managing expenses
  • Calculation and accounting
  • Generating reports
  • Making and analyzing growth charts
  • Time management and
  • Programming.

How to convert an Excel Spreadsheet into a Word Document

How to convert Excel Spreadsheet Into a Word Document

While working on excel spreadsheets is very easy and quick, we sometimes need to convert it into a Word document. There is. however, no direct way to convert an excel file into a Word document but you can do that by using the copy-paste option or by inserting it as an object. Let’s see how.

Convert Excel to Word by copying and pasting

This is the easiest and quickest way to convert an Excel file into a Word document.

Open the Excel sheet you want to convert and select the whole file by pressing Ctrl+A. Drag your cursor if you want to select a specific range of data and not the entire sheet.

Copy it by pressing Ctrl+C on your keyboard OR right-click and select the Copy option.

Now open a black Word document and right-click.

From the Paste Options, select the paste type you need. Take your cursor over each option and you can see what it will look like after pasting. 

  • Keep Source Formatting- Keeps the formatting or your text intact but won’t copy the table.
  • Use Destination Styles- This will copy the entire text with the table but will remove formatting. For example, if you have highlighted a Cell, it won’t copy that.
  • Link & Keep Source Formatting- Keeps the formatting and creates a link to the excel file.
  • Link & Use Destination Styles- Uses the MS Word format and creates a link to the excel file.
  • Picture- This option pastes your Excel data as a picture in Word.
  • Keep Text Only- This option will not keep any format and simply paste your data as text.

Once you are done with pasting, save your Word document, and congratulations, you have successfully converted the excel spreadsheet into a Word document on your PC.

Convert Eexcel to Word by inserting an object

Another method to convert your excel sheet into a Word document is by inserting it as an object. Remember that you have to close your open worksheet before inserting it into Word.

Open a blank document in MS Word.

Click on the Insert tab in the main menu ribbon and go to the Object tab, click on the tiny arrow.

Browse your excel worksheet on your PC and insert it as an object in Word.

Your entire excel sheet is now pasted in MS Word.

You can now edit the worksheet here itself in MS Word. Right-click and go to Worksheet Object and click on Edit.

The entire Excel spreadsheet will open here in MS Word and you can edit it. You can open and edit multiple sheets in the Word document itself.

Press Ctrl+Z on your keyboard and it will be a Word document again. Save and you are done.

Can I convert an Excel spreadsheet to a Word document?

There is no direct way to convert an Excel sheet into a Word document but you can do it either by using the copy-paste method or by inserting the excel sheet as an object in MS Word.

ReadMicrosoft Excel Online tips and tricks to help you get started

How can I convert Excel to Word without the table?

Open your Excel sheet, and press Ctrl+A to copy the entire sheet. Launch MS Word and open a blank document. Right-click and use the pasting option- Keep text only. This will press your excel data simply as text without the table. You can then save it as a Word document.

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Alice AUSTIN is studying Cisco Systems Engineering. He has passion with both hardware and software and writes articles and reviews for many IT websites.

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