How to add or sum Time in Microsoft Excel

There are some situations when you need to sum up the time in Excel. Let’s say, you have worked on a particular project at different time intervals for a week. To calculate your wages, you need to add the time for all 7 days. You can do it manually on pen and paper but Microsoft Excel makes it easier for you. In this article, we will show you how to add Time in Microsoft Excel.

how to add time in Excel

How to add or sum the Time in Microsoft Excel

Here, we will describe the following two cases:

  1. When the sum is less than 24 hours.
  2. When the sum exceeds 24 hours.

1] When the sum is less than 24 hours

Let’s see how to add time in Excel when the total value of the data is less than 24 hours. Follow the instructions listed below:

  1. Launch Microsoft Excel.
  2. Enter the summation formula by using the Autosum function for the selected cells.
  3. Press Enter.

Let’s see these steps in detail.

1] Launch Microsoft Excel and open your spreadsheet in it. In this tutorial, we have taken sample data.

add time in excel

2] Now, select the cell in which you want to display the added time. Type the following formula and press Enter.

=SUM(B2:B7)

add time in excel

In the above summation formula, B2:B7 indicates that we want to add all the values from cell B2 to B7. Hence, you have to enter the formula as per the data in your Excel sheet.

Read: How to switch Rows and Columns in Excel.

2] When the sum exceeds 24 hours

In the above example, we have taken the data, in which the summation of time is less than 24 hours. Now, we will take another sample data, in which the summation of time exceeds 24 hours. There is no change in the summation formula. What you have to do is format the cell.

Follow the below-listed steps:

  1. Launch Microsoft Excel.
  2. Select the cell in which you want to display the sum of time and use the Autosum function.
  3. Press Enter.
  4. Format the cell.

Let’s see these steps in detail:

1] Launch Microsoft Excel and open your spreadsheet in it.

sum time in excel

=SUM(B2:B7)

sum time in excel 1

In the above formula, you have to replace B2:B7 with the cells as per your data in the spreadsheet.

3] As you can see in the above screenshot, we do not get an accurate result. Hence, we need to format the cell to display the correct sum of time. To do so, first, select the cell, then go to “Home > Format > Format Cells.” Alternatively, you can right-click on the selected cell and click Format Cells. This will open a new window.

sum time in excel 2

4] Now, select the Custom option in the Category box and then select [h]:mm:ss in the Type box. After that click OK to save the settings. This will display the accurate sum of time.

add time in excel 2

The custom format that we have selected displays the time in HH:MM:SS format. If you do not want to display the seconds, delete ss from the format [h]:mm:ss.

sum time in excel 3

That’s it.

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how to add time in Excel

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Alice AUSTIN

Alice AUSTIN is studying Cisco Systems Engineering. He has passion with both hardware and software and writes articles and reviews for many IT websites.

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