Create, edit and delete Recurring Calendar Appointment in Outlook

Microsoft Outlook is an email platform that is used all over the world where users can send emails and receive emails from each other. Although Outlook is primarily an email client, Outlook also includes functions such as calendaring, task managing, contact managing, note-taking, journal logging, and web browsing.  In Microsoft Outlook, users can even set a recurring appointment,  event, or meeting series, especially if you have annual meetings or appointments you want to follow up on.

How to create a Recurring Calendar Appointment in Outlook

Launch Outlook.

Click the Calendar button on the bottom left of the Outlook interface.

How to create a Recurring Calendar Appointment in Outlook

On the Home tab, click the New Appointment button in the New group.

Compose your appointment and click the Recurrence button.

An Appointment Recurrence dialog box will open.

Within the dialog box under the Appointment Time section, you can set the start date, end date, and duration.

Under the Recurrence Pattern, you can set when you want the recurrence (Daily, Weekly. Monthly, Yearly).

You can set how many times you want it to recur, and you can set the day of the week you want it to recur.

You can also set the range of recurrence.

Set your recurrence setting, then click OK.

Now click the Save and Close button.

How to edit recurring calendar item in Outlook

Click Open then Open Occurrence (Recurring Calendar)

Click Open then Open Occurrence on the context menu.

Click the Edit Series button in the Options group.

Click the Edit Recurrences link.

An Appointment Recurrence dialog box will open.

Make your changes and click OK.

Then click the Save and Close button.

How to delete a recurring calendar item in Outlook

If you want to only delete one occurrence in your recurring calendar, right-click the calendar and select Delete Occurrences.

If you want to delete all the occurrences series in the recurring calendar, click Delete Series.

How do I edit a calendar in Outlook?

In Outlook, you can edit your calendars, especially if you want to specify an event or day that you don’t want to forget or miss. Follow the steps below to edit your calendar.

  1. Click inside on a date in the calendar and edit it.
  2. Press Enter and a remainder dialog box will pop up.
  3. In the dialog box, you can set how many minutes you want it to snooze.
  4. Click Snooze.

How do I cancel a recurring event in Outlook?

In Outlook, you can cancel a recurring event by following the steps below:

  1. Double click the meeting on the calendar.
  2. When the meeting window pops up, click the Cancel Meeting button in the Action group on the Meeting tab.

Why can’t I edit a shared calendar?

This issue is known on the Exchange server. To work around this issue, you can change users’ permission for the shared calendar from Author to Editor, then those users will be able to edit calendar items.

READPrevent Outlook from automatically deleting Meeting Requests after responding

How do I cancel a recurring meeting without losing history?

When you want to delete a recurring appointment or meeting request and keep the event history, you can simply change the End date in the recurrence dialog to end today. This stops the future meetings from showing on your calendar but will keep the previous ones.

READHow to accept a previously declined meeting invitation in Outlook

We hope this tutorial helps you understand how to create, edit, and delete a recurring calendar; if you have questions about the tutorial, let us know in the comments.

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Alice AUSTIN

Alice AUSTIN is studying Cisco Systems Engineering. He has passion with both hardware and software and writes articles and reviews for many IT websites.

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